The Hack Newsletter - Edition 42 | Think Cloud
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đź’Ąđź“ŁEdition 42 of The Hack - Google Workspace vs Microsoft 365: Has Google Lost Its AI Edge?
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Welcome To Our Monthly Newsletter,
Google Workspace vs Microsoft 365: Has Google Lost Its AI Edge?
Google Workspace once led the collaboration revolution, delivering tools like Docs, Sheets, and Drive that reshaped productivity. However, in 2025, Microsoft 365 (M365) is emerging as the frontrunner, thanks to its multi-model AI approach, while Google remains anchored to its single-model Gemini AI.
The Challenge with Gemini Google’s Gemini AI excels in real-time collaboration and natural language processing but is limited by its singular focus. Multi-model systems, such as Perplexity AI’s suite of tools like GPT-4 Omni and FLUX, excel by combining model strengths for diverse tasks. This flexibility makes Gemini feel restrictive in comparison.
Microsoft’s Multi-Model Advantage Microsoft’s AI assistant, Copilot, demonstrates the power of multi-model AI by seamlessly integrating into M365 tools like Word, Teams, and Excel. Each task, from email summaries to image generation, is handled by the most effective model.
This adaptability not only supports tech-savvy users but also caters to late adopters, a critical factor for businesses seeking broad adoption.
Why Multi-Model AI Matters Multi-model AI enhances efficiency, accuracy, and versatility, essential for meeting modern business demands. While Google’s closed-loop approach with Gemini stifles innovation, Microsoft’s inclusive, integrated strategy drives better results.
Think Cloud’s Perspective As long-time users of both platforms, we’ve embraced M365 for its ability to unite teams and support those resistant to change. True innovation isn’t about early adopters—it’s about bringing everyone on board. With Microsoft’s multi-model AI, collaboration is ready for the next decade.
Let’s Talk AI-Driven Collaboration! At Think Cloud, we’ve worked extensively with both platforms, and we’re here to help your business make the right choice. Ready to elevate your collaboration tools and harness the power of multi-model AI?
Act now: The clock is ticking for Windows 10
Still, using Windows 10? It’s time to start planning for a big change. Microsoft has announced that this October will mark the end of support for the operating system.
That means no more security updates, no bug fixes, and no technical support. While your computers won’t suddenly stop working, staying on Windows 10 after its end-of-life date could put your business at serious risk.
Without regular updates, your systems will be more vulnerable to cyber-attacks. Cybercriminals love to exploit old, unsupported systems because they know the weaknesses won’t be fixed. If you handle sensitive customer data or financial information, this is a huge red flag.
On top of that, software compatibility could become a problem. New applications will be designed with Windows 11 and future systems in mind, meaning your current setup might not be able to keep up. The result? Slower workflows or even critical tools that stop working entirely. And if something goes wrong, you’ll be on your own – Microsoft won’t be there to help.
But Windows 11 is here, and it’s built to make your business run more smoothly.
From stronger security features to smarter productivity tools, the upgrade is packed with benefits… and it’s free!
Before making the move, you’ll need to check if your current computers meet the requirements for Windows 11. Not all Windows 10 devices will be compatible, but it’s easy to find out using Microsoft’s PC Health Check tool.
If some devices don’t cut, it might be time to invest in new hardware. While that sounds like a big step, newer machines offer better performance and security, saving you headaches down the line.
The key to a smooth transition is starting early. Back up your data, check compatibility, and plan your upgrade timeline so it doesn’t disrupt your team. Making the move now means you’ll avoid scrambling later. And of course, you’ll set your business up for success with a system designed for the future.
If you’re feeling overwhelmed about where to begin, we can help every step of the way.
Are your tech tools helping or hurting your business?
To stay competitive, businesses have been trying out new tech tools left, right, and centre. It’s great to embrace change. But here’s the thing:
Too many tools – or the wrong kind – can create more headaches than solutions.
That means lots of businesses are now stuck with a jumble of software that doesn’t play nicely together, making work slower and more frustrating than it should be.
Over the past few years, companies have thrown tools at every problem:
HR needed a way to track time off requests... there’s software for that
Finance needed help with tax compliance... another tool added to the mix
Add in the scramble to adapt to remote work and fast growth, and suddenly, every department has its tool The result? A patchwork quilt of systems that just don’t connect.
Now the focus is shifting to working smarter, not harder, and those cracks in your tool stack are showing. Instead of helping your team, too many disconnected tools are slowing them down. Data gets stuck in silos, workflows feel clunky, and employees are juggling software. To make matters worse, you’re likely paying for tools no one’s even using.
So, what can you do?
Look at the bigger picture. Think about consolidating your tool stack. Cut out the extras and focus on systems that work together smoothly. When your tools are aligned, your data flows properly and your team can do what they do best.
It’s not just about saving money (though you’ll probably do that too). It’s about making work easier and more efficient. Automation can also help you spot inefficiencies and connect the dots between systems, so everything runs more smoothly.
If your team isn’t working as efficiently as they could, before you start pointing fingers consider that your stack might be the reason.
NEW TO MICROSOFT 365
There are new mouse settings in Windows 11 Windows 11 has made navigating your computer even easier with some smart updates to mouse settings.
Now, you can fine-tune how your cursor moves, including an option to turn off “enhanced pointer precision” for smoother, more predictable control.
This is great if you want more consistency, especially when doing detailed work. It’s a small tweak, but one that could make your day-to-day tasks simpler.
NEW TO GOOGLE WORKSPACE
Leverage Smart Canvas Features
Google’s Smart Canvas is a game-changer for productivity! It seamlessly integrates across Docs, Sheets, and Slides, allowing you to insert dynamic building blocks like smart chips, checklists, and even interactive tables. Want to link directly to a file, person, or calendar event? Just use @-mentions to bring everything you need into one place. Perfect for boosting team collaboration and keeping projects on track!
TECH FACTS
GPS is free… for some. Even though it is free to use GPS globally, it costs $2 million (around £1.58 million) to operate EVERY DAY. This money comes from American tax revenue.
Remember MySpace? The original social media platform lost all its content before 2016 due to a faulty server migration. Every photo, song, and video that was uploaded to this once-popular social network was accidentally deleted. That accounts for 50 million songs from 14 million artists like Lily Allen and the Arctic Monkeys. Those that didn’t have backups are now lost forever.
The first photo ever uploaded to the internet was of a four-piece all-female comedy band called “Les Horribles Cernettes”. They were colleagues with Tim Berners-Lee, the inventor of the World Wide Web. He asked them for some scanned photos of their band so he could publish them online. And history was made!
INSPIRATIONAL QUOTE OF THE MONTH
"Wear your failure as a badge of honour.”
S Sundar Pichai, CEO of Google
About “crafted malicious requests”?
A recent security issue on Bing.com allowed attackers to steal sensitive data from services like Microsoft 365. Cybercriminals could send “crafted malicious requests” to Bing.
This means they designed specific commands that tricked the system into doing something it shouldn’t (like providing access to private emails or documents).
This flaw allowed attackers to inject harmful code into Bing search results, making it possible to steal data.
Thankfully, Microsoft has fixed the issue, but it’s a reminder of why keeping software up to date and monitoring for security vulnerabilities are so important.
🎉 Massive Milestone Alert! 🎉
At Think Cloud, we love celebrating the growth and achievements of our incredible team, and this month, we’re thrilled to share some fantastic news.
🎉 Massive congratulations to Chloe for achieving a Merit in her Level 3 - Information Communications Technician Apprenticeship! 🌟 Your hard work and dedication have truly paid off, and we’re so proud of your accomplishment. This isn’t just a certificate; it’s a milestone marking your growth, passion, and potential in a thriving tech world. Keep shining, Chloe—you’re an inspiration!
And that’s not all! We’re absolutely chuffed that Dom has officially passed his apprenticeship with Distinction! This brilliant achievement is a testament to Dom’s hard work, determination, and ability to tackle every challenge with focus and resilience. From seizing opportunities to embracing growth, Dom has shown us what it truly means to master your craft.
Let’s take a moment to celebrate these fantastic milestones. They’re not just wins for Chloe and Dom but a reflection of the support, mentorship, and teamwork within our Think Cloud family.
Here’s to Chloe and Dom’s next chapters, filled with even more success, learning, and innovation. You inspire us all to aim high and embrace every opportunity!
FUN TECH QUIZ
Fun tech quiz - How good is your tech knowledge this Month?
What unit of length is equal to around 5.8 trillion miles?
What was the name of the first internet search engine, created in 1990?
In which decade was the Sony Walkman launched?
Was the electronics company Nintendo founded in 1889, 1946 or 1975?
How many characters can a long post on X Premium be?
Answers at the bottom of the page!
PROMPT TUTORIAL: Cyber Security Specialist Prompt
I want you to act as a cyber security specialist. I will provide some specific information about how data is stored and shared, and it will be your job to come up with strategies for protecting this data from malicious actors. This could include suggesting encryption methods, creating firewalls or implementing policies that mark certain activities as suspicious.
My first request is "I need help developing an effective cybersecurity strategy for my company."
BUSINESS GADGET OF THE MONTH
Plaud Note AI Voice Recorder
Yes, we know Microsoft Teams has a huge range of voice recording and transcription functions that, let’s face it, we’d struggle to live without. But what happens when you have a face-to-face meeting?
This Plaud Note AI Voice Recorder has you covered. It uses ChatGPT 4.0 to record, summarise, and transcribe your conversations. It even supports 59 languages.
QUESTIONS & ANSWERS
QUESTION
Should everyone in my business use the same browser?
ANSWER
While it’s not vital, it does make room for better consistency, support, and security. Whatever people use, make sure to check the security and privacy settings.
QUESTION
My team don’t have time to sit down for cyber security training together. Is it necessary?
ANSWER
Yes, training is critical for everyone. But it doesn’t have to be classroom style. You can use interactive or online training that people can do when it suits them best.
QUESTION
What’s the best way to back up my data? And what should I back up?
ANSWER
The answer to this depends on your individual business needs. We can assess them for you and make recommendations – get in touch.
Take a look at our latest blog posts
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The Rocket Ship for The Mind - Microsoft 365 Copilot
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AI Super Agents: The End of Human Work?
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Think Cloud Awarded Britain's 50 Best Managed IT Companies 2024
Answers To Fun Tech Quiz
A light year
Archie
1970s
1889 (yes, really!)
25,000! (a standard post is 280 characters)
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